Deal Pirates Community Organisation Privacy Notice
Deal Pirates respect your privacy and are committed to protecting it through our compliance with this privacy policy ("Policy"). Maintaining protection of the data entrusted to our care by our constituents is of the utmost importance to us.
This Policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting, and disclosing that data.
This privacy notice tells you what to expect us to do with your personal information.
Contact details
What information we collect, use, and why
We collect or use the following information to receive donations or funding and organise fundraising activities:
● Names and contact details
● Addresses
● Donation history
● Visitors to our stores and website
We collect or use the following personal information for service updates or marketing purposes:
● Names and contact details
● Addresses
● Marketing preferences
● Donation history
● IP addresses
● Website and app user journey information
● Records of consent, where appropriate
We collect or use the following personal information to comply with legal requirements:
● Name
● Contact information
● Health and safety information
● Safeguarding information
We also collect or use the following special category information to comply with legal requirements. This information is subject to additional protection due to its sensitive nature:
● Health information
We collect or use the following personal information for recruitment purposes:
● Contact details (eg name, address, telephone number or personal email address)
We collect or use the following personal information for dealing with queries, complaints or claims:
● Names and contact details
● Address
● Witness statements and contact details
● Relevant information from previous investigations
● Information relating to health and safety (including incident investigation details and reports and accident book records)
● Correspondence
We also collect or use the following special category information for dealing with queries, complaints or claims. This information is subject to additional protection due to its sensitive nature:
● Health information
We collect or use the following personal information for To co-ordinate your attendance\/participation in events and community activities:
● Names and contact details
● Addresses
● Emergency contact details
● Next of kin details
● Photographs or video recordings
● Health information (including medical conditions, test results, allergies, medical requirements and medical history)
● Dietary information (including allergies and health conditions)
● Information about care needs (including disabilities, home conditions, dietary requirements and general care provisions)
● Information about support requirements
● Information about lifestyle, interests or personal history
● Records of meetings and decisions
● Payment details (including card or bank information for transfers and direct debits)
● Records of consent, where appropriate
We also collect or use the following special category information To co-ordinate your attendance\/participation in events and community activities. This information is subject to additional protection due to its sensitive nature:
● Health information
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
● Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
● Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
● Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
● Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
● Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
● Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
● Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:
● Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
● Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Our lawful bases for collecting or using personal information to comply with legal requirements are:
● Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Our lawful bases for collecting or using personal information for recruitment purposes are:
● Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
● Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Our lawful bases for collecting or using personal information To co-ordinate your attendance\/participation in events and community activities are:
● Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where we get personal information from
● Directly from you
● Family members or carers
● Charities or voluntary sector organisations
● Schools, colleges, universities or other education organisations
● Councils and other public sector organisations
● Suppliers and service providers
How long we keep information
● Membership information will be deleted within 3 months of individuals ceasing to be a member of the organisation
● Information about participation of events will be deleted within 6 months of participation in the event with the exceptions of photographs and videos taken during the event which will be kept indefinitely and health and safety records and other legally required documentation which will be kept in accordance with individual legal requirements.
● Donation information will be kept for such period as is required by law.
For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.
Who we share information with
Data processors
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Mailchimp, or such other company as we may use from time to time to provide software and applications used for administrative functions such as providing online forms/surveys/applications, newsletter services, etc
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Google, or such other company as we may use from time to time to provide such other Cloud-based administrative functions including data storage and email distribution
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Wix/Ionios or such other web provide as we may use from time to time to provide website hosting and domain services
Others we share personal information with
● Charities and voluntary organisations
● Organisations we need to share information with for safeguarding reasons
● Emergency services
● Legal bodies or authorities
● Organisations were legally obliged to share personal information with
● Publicly on our website, social media or other marketing and information media
● Suppliers and service providers
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated 7th April 2026